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THE
PARISH PASTORAL COUNCIL (PPC)
ARTICLE I.
GENERAL NORMS
Section 1. Every parish should have a PPC in accordance with the
provisions of canon law (c. 536). This council shall be governed by
universal law and by the norms laid down by the Bishop of the Diocese. (DPA-I,
4.2.2)
Section 2. The PPC in under the guidance and supervision of the parish
priest who presides in all the meetings. However, the parish priest may
delegate the presidency of the PPC to the lay president of the council
while he also be in attendance.
Section 3. The parish priest should involve the PPC in planning and
decision-making processes, also in the implementation, monitoring and
evaluation of council decisions. Likewise, he should consult the PPC on
certain matters where such consultations are needed and appropriate.
Section 4. PPC decisions shall be consistent with and not go against
faith and morals, church laws and discipline, liturgical instructions
and prescriptions, nor against diocesan thrust, programs, policies,
guidelines, norms, decrees and statutes.
Section 5. PPC members should practice participative style in
decision-making. PPC decisions should always be group decisions. Any
change in decision should likewise pass through the body for revision
and approval.
Section 6. For validity, all PPC decisions should carry the support and
approval of the parish priest.
ARTICLE II. NATURE AND FUNCTIONS
Section 1. Nature
The PPC is a consultative body and, together with the PEC, shall serve
as structure for the participation of the laity in the administration
and pastoral affairs of the parish.
Section 2. Functions
1.
In general, the main function of the PPC is to help the parish priest in
fostering pastoral action of integral evangelization in the parish.
2.
In particular, the PPC is:
a)
To offer sound advice to the parish priest regarding pastoral matters.
b)
To plan with him regarding pastoral programs on integral evangelization
c)
To set general direction to be undertaken by the parish for the year
d)
To coordinate parish programs and activities for such direction
e)
To formulate the IPPP at the beginning of each year.
ARTICLE III. MEMBERSHIP
Section 1.
Composition.
1.
The PPC is composed mainly of representatives from various groups
in the parish.
2.
Membership in the PPC shall include the following:
§
Parish Priest and Parochial Vicars
§
Representative of the Religious
§
Coordinators of parish Ministries and Programs
§
Representatives of Recognized Organizations and Recognized Movements
§
Some appointed members selected for special competence and expertise
§
Chairs of PPC committees
§
PEC President.
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Membership in the PPC is voluntary. Only those who can comply with
requirements shall be admitted.
Section 2. Representation
1.
For any group to be represented in the PPC, the following
criteria shall be applied:
§
The group should have clear program of integral evangelization
(catechesis, worship and social apostolate).
§
The group accepts the Vision-Mission-Thrust of the Diocese.
§
The members of the group are willing to work under the supervision of
the parish priest and the authority of the bishop of the diocese.
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Not
all groups may qualify for representation in the PPC. Such groups
are the following:
§
Groups that are too small or whose members are still too few.
§
Groups that are not yet recognized in the Diocese.
§
Groups that are mostly devotional in nature.
§
Groups whose programs lack social dimension.
-
The
parish priest may exercise discretion in accepting such groups in
the PPC.
Section 3.
Number of Representatives
-
As a
rule, each group should have only one official representative in the
PPC.
§
For the parish ministry, the preferred representative is the ministry
Coordinator. If there is no coordinator, second option is the Chair or
any officer of the ministry.
§
For Recognized Organizations and Movements, any Officer or member may be
chosen to represent the group in the PPC.
-
For
ROMs that have several units (KC, CWL) in the parish, only 1
official representative should be chosen. It is up to the various
units to agree among themselves as to who should represent all in
the PPC.
-
Representation shall not be lost due to an elective position. A
member who has been elected officer of the PPC or Chair of a
standing Committee shall continue to represent his/her group in the
PPC.
Section 2.
Qualifications for Membership.
1.
The following are the qualifications for admission to PPC
membership:
§
Full communion with the Catholic Church (teachings, sacraments, and
governance).
§
Witnessing lifestyle, of proven integrity, commitment and credibility.
§
Acceptance of BEC/BCC orientation, principles and processes.
§
Willingness to attend PPC meetings and activities.
Section 3.
Kinds of Members. PPC members are classified as: ex-officio, elected,
and appointed.
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Ex-Officio members are those holding the following positions:
§
Parish Priest
§
Parochial Vicars
§
Coordinators of Parish Ministries and Programs
§
PEC President.
-
Elected members are those elected/chosen by their group to represent
them in the PPC:
§
Representative of the Religious in the parish (1)
§
Representatives of the Recognized Organizations (1 each)
§
Representatives of the Recognized Movements (1 each)
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Appointed members are those appointed by the parish priest due to
special competence or expertise needed in the PPC. The number of
appointed members may not exceed 1/3 of elected members.
Section 4. Size.
1.
Every PPC must be manageable in size.
2.
Size depends on the number of ministries and groups admitted for PPC
representation.
3.
Number of members may vary from 8 (small parishes) to 15 (medium
parishes) to 25 (bigger parishes).
Section 5. Term of Membership
1.
All elected and appointed members have a term of two years.
2.
Ex-officio members continue term for as long as they hold the same
position.
Section 6.
Cessation of Membership
1.
Membership in the PPC shall expire due to death, resignation,
permanent incapacity, or habitual absence in PPC meetings.
2.
Another reason is change in status of representation as
determined by the ministry or group. Exception to this rule shall apply
to PPC officers who will continue to serve their office until the
expiration of their term.
ARTICLE IV. PPC OFFICERS
Section 1. Every PPC has three officers: President, Vice President, and
Secretary.
Section 2.The officers are elected from among the list of PPC members by
the members themselves.
Section 3.The election of PPC officers shall be done every 2 years
preferably in November or December.
Section 4.The elected officers shall assume office on the first day of
January immediately following their election.
Section 5.Their term of office is two years or until their successors
shall have been elected and duly qualified.
Section 6. Any officer may be re-elected but not for more than three
consecutive terms.
Section 5.
Duties and Functions.
1.
In general, the duties and functions of the PPC officers are
those that are in accordance with their office.
2.
In particular such duties and functions are as follows:
§
President – calls and presides over PPC meetings.
§
Vice President – works in close collaboration with the President and
takes his/her place when needed.
§
Secretary – keeps records and minutes of PPC meetings and sends notices
of meeting to members.
Section 6.
Vacancies.
1.
Vacancy in the office of President shall be filled in by the Vice
President.
2.
Vacancy in the office of Vice President and Secretary may be
filled in by the PPC until the next PPC election.
ARTICLE V. COMMITTEES
Section 1.
Standing Committees.
-
Every
PPC has three standing committees:
§
PCOCF – Parish Committee on Christian Formation
§
PCOWL – Parish Committee on Worship and Liturgy
§
PSAC – Parish Social Action Committee
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Other
committees may be created as the need arises.
Section 2. Parish Committee on Christian Formation (PCOCF)
-
Composition is from 5 to 10 members.
-
Committee members are taken from the representatives of parish
ministries and ROMs under COCF: GKK Ministry, KRISKA Ministry,
Family and Life Ministry, Catechetical Ministry, and Youth Ministry.
-
From
the ROMs the following representatives are invited: Knights of
Columbus, Catholic Women’s League, Daughters of Mary Immaculate,
Legion of Mary and Samaria-Cursillo.
-
Each
ministry and ROM chooses 1 representative each.
Section 3. Parish Committees on Worship and Liturgy (PCOWL)
-
Composition is 10 members
-
Committee members are taken from the representatives of ministries
under COWL: Lay Liturgical Leadership Ministry (LLLM) and Lay
Liturgical Ministry (LLM).
-
Each
ministry sends 5 representatives as members of the PCOWL.
Section 4. Parish Social Action Committee (PSAC)
-
Composition is from 5 to 10 members
-
The
Committee members are taken from the representatives of programs and
services under COSA: Justice and Peace, Alay Kapwa, Indigenous
Peoples, Migrants, Relief and Rehab, Health, Nutrition, Sectoral
Organizing, IGP, etc.
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In
parishes where such programs are not yet organized, the parish
priest may simply appoint some members at large to compose the
committee.
Section 5. Officers of the Committee
-
Each
committee has 3 officers: chair, vice chair, and secretary.
-
The
functions of each officer are the standard functions of officers in
similar position in any committee.
-
The
officers of the committee are elected from among the members by the
members themselves.
-
The
term of office of any committee officer is 2 years. However, if a
change in representation occurs, any officer affected by such change
may be replaced.
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Any
PPC member elected as committee officer shall continue to represent
his/her group in the PPC.
-
A
non-PPC member elected as Committee Chair shall automatically become
a PPC member and shall report to the PPC during regular meetings.
Section 6. Role of the Committee
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Main
role of each committee is coordination. Other roles are direction
setting and assisting ministries and groups in planning, monitoring,
and evaluation of programs and activities.
-
Main
activity of every committee is meeting once a month. Meetings are
venues for reporting and follow-up of programs and activities
reported to the committee by each member during meetings.
-
Result of such meeting is presented as committee report to the PPC
by the Committee Chair at least once a month.
Section 7. Suggested Format for PPC Reporting
1.
Title of Report, month and year (e.g. PCOCF Report to the PPC for August
2003)
2.
Summary of accomplishments (gathered from various reports during the
meeting). Category:
-
Organizational activities (meetings, monitoring, etc.)
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Educational activities (seminars, trainings, inputs, etc.)
-
Liturgical/Spiritual activities (retreats, recollections, etc.)
-
Social Action activities (participation in mass actions, awareness
campaigns, etc.)
3.
Problems encountered (only those which need the attention of the PPC)
4.
Recommendations (if any)
5.
Reported by (name of Chair), signature, and date reported.
ARTICLE VI. PPC MEETINGS AND QUORUM
Section 1. Meetings.
-
Regular PPC meetings may be held once a month.
-
Special meetings may be called as the need arises.
Section 2. Quorum
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For
valid business transaction, meeting must have a quorum.
-
Quorum is based on the presence of the majority of PPC members (50%
+ 1).
Section 3. Standard PPC Agenda
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Opening Prayer
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Roll
Call (to determine quorum)
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Reading of the minutes of previous meeting (for correction,
approval)
-
Business arising from the minutes (follow-up)
-
President’s Report (if any)
-
Committee Reports (PCOCF, PCOWL, PSAC)
-
New
Business
-
Other
matters
-
Schedule of next meeting, date, venue, time, agenda
-
Adjournment and Closing Prayer
ARTICLE VII.
CONSTITUTING THE PPC
Section 1.
General Principles
1.
The PPC is re-constituted every two years to coincide with the
two-year term of PPC officers.
2.
In forming the new PPC some previous members may be retained,
others replaced or new ones added as needed.
3.
It is the task of the Parish Priest to re-constitute the PPC
every two years.
Section 2.
Steps in Forming the New PPC
1.
First step. Have a list of PPC members
§
Members are identified according to the ministry or group represented in
the PPC.
§
Each group and its corresponding representative are written on the board
(or on a piece of paper).
2.
Second Step. Election of 3 PPC Officers
§
Candidates are taken from among the list of PPC members.
§
Standard procedure is through nomination, then balloting.
§
Only PPC members can elect the officers.
3.
Third Step. Proclamation and Oath Taking
§
Proclamation may be done by the Board of Canvassers (or whoever).
§
Induction of officers is done by the Parish Priest (or any priest he
delegates).
ARTICLE VIII. AMENDMENT
Section 1. Amendment to these PPC Guidelines can be proposed by any
member of the Presbyterium.
Section 2. Proposed amendment shall be presented and read to the priests
during any of their duly convoked session.
Section 3. Such amendment shall become official upon ratification by a
simple majority vote of priests present and upon confirmation by the
Bishop.
ARTICLE IX. EFFECTIVITY
Section 1. These Guidelines shall take effect upon signed approval of
the Bishop of Marbel.
Section 2. With the approval of these new Diocesan Guidelines on the PPC
the previous PPC Guidelines of Nov. 9, 1984 is hereby repealed.
Presented to the Presbyterium and approved – November 5, 2003
HCSP, Calumpang, GSC
Signed by:
+ DINUALDO D. GUTIERREZ, D.D.
Bishop of Marbel
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